HIRING - Operations Coordinator (Full-time/ Part-time)(Thai nationality only) Location: Hybrid

October 11, 2024

About NZTCC:

The New Zealand Thai Chamber of Commerce (NZTCC) is a dynamic and influential organization that fosters business relations between New Zealand and Thailand. NZTCC provides valuable networking opportunities, advocacy, and support for businesses looking to expand and strengthen their presence in both countries. The chamber plays a key role in promoting bilateral trade, investment, and cooperation across various sectors, including hospitality, agriculture, and technology. A key highlight of the NZTCC calendar is the Annual Kiwi Ball, a prestigious event that brings together the business community and supporters of New Zealand–Thai relations. As a member of the NZTCC team, you will have the opportunity to play a pivotal role in organizing this signature event, helping to strengthen community bonds while showcasing New Zealand’s vibrant culture in Thailand.

Job Summary:

The Operations Coordinator will play a key role in ensuring the smooth operation of the Chamber’s daily activities. This role involves coordinating events, managing memberships, assisting with communications, and providing general administrative support. The ideal candidate will have excellent organisational skills, a strong attention to detail, and the ability to manage multiple tasks efficiently.

Key Responsibilities:

1) Event Coordination:

• Assist in planning and executing Chamber events, including seminars, networking events, and webinars.
• Coordinate with venues, vendors, sponsors and partners to ensure event success.
• Manage event registrations, attendee communications, and post-event evaluations.

2) Membership Support:

• Handle member inquiries, applications, renewals, and updates in the membership database.
• Develop and maintain strong relationships with members, ensuring their needs are met.
• Assist in creating and distributing membership materials and communications.

3) Administrative Support:

• Provide general administrative support to the Executive Director, Committee Members and the Chamber team.
• Assist with financial administration, including invoicing, expense tracking, and budgeting.

4) Communications:

• Support the development and distribution of newsletters, announcements, and social media content.
• Update and maintain the Chamber’s website and other digital platforms.
• Assist in drafting and proofreading communications, ensuring consistency in messaging.

5) Data Management and Reporting:

• Maintain accurate records of all Chamber activities, including events, memberships, and financial transactions.
• Generate regular reports on membership statistics, event attendance, and other key metrics.
• Assist in the preparation of reports/ meeting minutes for the Executive Director and the Committee Members.

6) Other Duties:

• Assist with special projects and initiatives as needed.
• Attend Chamber events and meetings, providing support where necessary.

Qualifications:

• Thai nationality only

• Education: Bachelor’s degree in Business Administration, Communications, or a related field.

• Experience:

• Minimum of 1 year of experience in operations, event coordination, or a similar role.

• Experience working in a membership-based organization or non-profit is a plus.

• Skills:

• Strong organizational and multitasking abilities.

• Excellent written and verbal communication skills in English language (Thai Language is a plus)

• Proficiency in Microsoft Office Suite (Word, Outlooks, Excel, etc.) and familiarity with graphic design softwares.

• Ability to work independently and as part of a team.

• Strong attention to detail and problem-solving skills.

Why Work for NZTCC?

Global Exposure: As part of NZTCC, you will engage with a diverse range of businesses and professionals from both New Zealand and Thailand. This offers significant opportunities for international networking and professional growth.

Career Development: Working with NZTCC will allow you to develop skills in event management, communications, and strategic planning. A standout aspect of the role is assisting in the planning and execution of the Annual Kiwi Ball and the Anzac Day Dawn Service, giving you hands-on experience in high-profile event coordination. 

Collaborative Environment: NZTCC offers a collaborative and inclusive work culture where your ideas and contributions will be valued. You will work alongside a passionate team dedicated to making a difference in the business community.

Meaningful Impact: By facilitating business exchanges and fostering partnerships, you will be directly contributing to the economic growth of both New Zealand and Thailand. Additionally, your role in organizing networking events will leave a positive impact on strengthening the relationship between the two nations through culture and community engagement.  

Cultural Experience: If you enjoy working in a multicultural environment, NZTCC offers a unique blend of New Zealand’s innovation and Thailand’s rich traditions. You will experience both cultures in a professional setting, enhancing your global outlook.

Send your CV/ Resume to us via email: director(at)nztcc.org.