Job Vacancy: Executive Director

September 20, 2021

Purpose 

You will manage the recruitment of members and strategic partners, the activities and the administration of the New Zealand Thai Chamber of Commerce. NZTCC’s mission is to promote trade and business between New Zealand and Thailand. In addition, you will collaborate with your peers and key NZ Inc stakeholders on relevant initiatives.

1.  Key Accountabilities for this position

In this position you will be responsible for delivering on the following key accountabilities:

Business Development

• Identify relevant companies and organizations whether NZ, Thai or other that would be suitable to become a member of NZTCC
• Responsible for managing the membership revenue base which includes proactively assisting with member recruitment, managing annual billing and payment, and implementing member retention activities.

Member Engagement

• Contribute to the development of market information for sharing with members (NZTCC as a business advisor and connector in both NZ and Thailand)
• Responsible for maintaining good relationships with Members and keeping constant engagements to ensure they see value in being a member
• Responsible for managing the flow of communications with Members and external audiences – this includes the website, email updates, Facebook and other social media channels
• Help develop marketing materials to promote the Chamber to members and also demonstrate the benefits of membership

Strategic Partnership Management

• Work closely with Executive Committee members to identify strategic partners
• Develop pitching presentations and assist in connecting Executive Committee with the right contact within the organization
• Prepare 6 monthly strategic partnership review presentations to be shared

Sponsorship Management

• Help identify potential sponsors and contacts within the organizations
• Develop sponsorship packages that span longer than an event
• Facilitate signing for longer term sponsorship agreements
• Maintain close strong relationships with sponsors

Committee Operations

• Operate the committee processes in accordance with the constitution and the applicable laws, and in conjunction with the President and related officials
• Responsible for operation and administration of the Chamber and make sure everything is well organized and prepared as per the Chamber’s plan and direction
• Manage contracts, as well as prepare to and analyze data for the Chamber’s Committee Members to make the best business decisions.

Financial Management

• Responsible for operating the bank accounts of the Chamber and managing the accounting records, including managing payments and collections and maintaining records for audit.
• Provide budgets along with P&L for all major Chamber activities
• Help work with Treasurer to create monthly financial and operational reports

Market Intelligence

• Responsible for scanning market environments and providing intelligence which feeds into communication channels

Stakeholder/Network Management

• Responsible for identifying, developing and maintaining strategic networks and relationships with appropriate internal and external stakeholders, including the Embassy and other NZ Inc partners and other chambers of commerce
• Strategically establish stakeholder networks in relevant industries and maintain records as appropriate.
• Plans, attends and constructively contributes to meetings between key  stakeholders and contacts
• Ensure all relevant information is distributed accurately and timely to relevant stakeholders
• Ensure up-to-date information is distributed stored through relevant systems
• Manage key relationships and engages in multi-partied, complex, sensitive/highly confidential and political initiatives which have a high impact and involve complex decision making 

Event & Project Management

• Responsible for the delivery of projects and activities as required. This will include diplomatic events such as Red Cross & YWCA Fair.
• Work with designated Committee member on event scheduling, plans, implementations and follow up
• Accountable for event and mission planning and implementation

Professional Behaviour

• Professionally represent the Chamber in events and activities
• Be an advocate for NZ Inc and helping drive towards the vision and goals of the Chamber
• Work collaboratively as part of NZTCC and as part of NZ Inc. This requires the incumbent to be decisive and thought provoking but to also accept collective responsibility for decisions taken
• Promote the Values and Goals for New Zealand and NZTCC including good employer principles and practices and high standards of integrity, ethics and behaviour in all operations of the business
• Support a focus on contributing to the Chamber’s goals including meeting Treaty of Waitangi obligations and protecting the environment
• Prepare reports and papers for the Chamber Committee meeting in English

3.  NZTCC Competencies

Commercially Minded

Understands about business and can incorporate that thinking into the daily tasks t help bring the Chamber towards its goal of being more Commerce than just social.

Member Centric

Is dedicated to meeting the expectations and requirements of members and highlighting ideas, concerns and issues to Committee members; gets first-hand member information and uses it for improvements Chamber offerings; acts with members in mind; establishes and maintains effective relationships with members and gains their trust and respect.

Learning on the Fly

Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyses both success and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything.

Working Solo or in a Team

Is comfortable to work individually with minimal guidance and supervision and understand when to seek help. Can quickly find common ground and solve problems for the good of all when working in a team environment; can represent his/her own interests and yet be fair to other groups; can solve problems in isolations; is seen as a team player and is cooperative; easily gains trust and support of others; encourages collaboration; can be candid with Committee.

Interesting candidate please submit your CV along with letter of application to director(at)nztcc.org before September 28, 2021 at 5pm.